How to Collect Digital Signatures Online

Step-by-step guide

1

Add a signature field to your form

Open the form builder and drag a Signature field onto your form. This field gives signers three options: draw their signature with a mouse or finger, type their name to generate a signature, or upload an image of their signature. Position it at the bottom of your form, typically after a consent statement.

2

Send signing requests

For bulk signing, use the Signing Requests feature in the builder. Enter email addresses of people who need to sign, and each will receive a personalized link to the form. You can track who has opened, signed, or not yet responded from the builder's settings panel.

3

Download and verify signed documents

Once a form is submitted with a signature, ZenBuild generates a signed PDF with the signer's name, email, timestamp, and a SHA-256 document hash. Download signed documents from the submissions page. Anyone can verify a signed document's authenticity using the verification page.

Tools for this task

Related templates

Tips

• Place the signature field at the end of the form, after all the information the signer needs to review
• Include a clear consent statement above the signature field explaining what the signer is agreeing to
• Use bulk signing requests for contracts that need to go to multiple parties
• Download and store signed PDFs in your records - they include cryptographic verification hashes
• Test the signing flow yourself before sending requests to external parties

Frequently asked questions

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